CTOS CODE OF CONDUCT

CTOS is committed to providing an inclusive, productive, and welcoming environment for all meeting participants.  All participants, including, but not limited to, attendees, speakers, volunteers, sponsors, staff, service providers, and any other meeting participants are expected to abide by this Virtual Meeting Code of Conduct.  Meeting Participants are expected to act in a professional, responsible, and courteous manner.  This Policy applies to all CTOS meeting-related events, including those sponsored by organizations other than CTOS but held in conjunction with CTOS.

Consistent with the vision of CTOS to connect individuals from diverse professional, cultural and educational backgrounds, participants should exercise sensitivity and respect in dealing with colleagues and a recognition that what may be acceptable for one group of people or within a given culture may not hold true for another.

CTOS has zero tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants.

Unacceptable Behavior is Defined as Follows:

• Harassment, intimidation, or discrimination in any form
• Verbal abuse of any attendee, speaker, volunteer, sponsor, staff member, service provider, or another meeting guest.
• Examples of verbal abuse include but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, sponsor, staff member, service provider, or another meeting guest.
• Disruption of presentations during sessions and other meeting events organized by CTOS throughout the virtual meeting.  All participants must comply with the instructions of the moderator, program chair, technical personnel, and any CTOS virtual event staff.
• Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitations for services. CTOS reserves the right to remove such messages and potentially ban sources of those solicitations.
• Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.
• Authors and co-authors are expected to adhere to the highest ethical standards with regard to proceedings, submissions, presentations, and publications. It is the responsibility of all authors to ensure the integrity of reported results, compliance with sponsoring organization policies, and the acknowledgment of contributors, funding organizations, and institutions where the research was conducted.

CTOS reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and CTOS reserves the right to prohibit attendance at any future meeting, virtually or in person.

Social Media Policy

Cameras/Video/Audio Recording

The CTOS 2024 Annual Meeting encourages the use of social media as a way to engage the community in the event. Use the hashtag #ctos2024 on Twitter to become a part of the discussion.

We ask participants to refrain from:

• Recording, digitally capturing, photographing, and/or sharing any of the content in a lecture, session, workshop, etc. when the organizer or speaker has explicitly requested that the information being presented is not to be captured or shared.
• Transmitting, capturing, or distributing the bulk of propriety material presented in a session without permission or accreditation. Doing so infringes on the intellectual property rights of the speakers.
• Photographing or digitally capturing posters by presenters who have requested (verbally or visually) that the content not be captured or shared outside of the meeting.

We encourage registrants to:

• Tweet, blog, post, and share highlights about the conference.
• Connect with the community by suggesting sessions and workshops to attend and events to enjoy; visit sponsors to chat about exhibitors; discuss speakers and posters.
• Use our survey to provide feedback, or via ctos@ctos.org to make suggestions for sessions, or comment on the format.
• Respect the wishes of speakers regarding social media sharing if they have indicated they do not want their materials to be shared.

If you are a speaker or poster presenter at CTOS 2024:

• Please remember that the CTOS and Sarcoma community is very active on social media and you are presenting your research for the benefit and education of this community.
• If you do not want your research to be shared on social media, you must make it very clear by making a statement to that effect at the beginning and end of your presentation (at minimum) and on your poster by whatever means are available.
• The Connective Tissue Oncology Society cannot be held liable for any claims of damages as a result of social media sharing of any content presented at a CTOS meeting, whether virtual or in person.